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Privacy Policy

Last updated: March 3, 2026

Privacy Policy

Effective Date: March 3, 2026

TechPL (Sekcja TECHPL, Krajowa Izba Gospodarcza Elektroniki i Telekomunikacji — KIGEiT), with its registered office in Warsaw, Poland, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you visit our website at www.techpl.org.

1. Data Controller

The data controller is:

Sekcja TECHPL, KIGEiT ul. Stępińska 22/30 00-739 Warsaw, Poland Email: techpl.contact@kigeit.org.pl

2. What Data We Collect

We may collect the following categories of personal data:

  • Contact information — name, email address, organization name, and job title, provided when you submit forms on our website (membership application, event submission, position endorsement, or role model nomination)
  • Usage data — IP address, browser type, operating system, pages visited, and timestamps, collected automatically through server logs
  • Cookie data — essential cookies required for website functionality and, with your consent, analytics cookies

3. How We Use Your Data

We process your personal data for the following purposes:

  • Membership processing — to review and respond to membership applications
  • Event management — to process event submissions and registrations
  • Advocacy — to record endorsements of our policy positions
  • Communication — to respond to your inquiries and provide updates about TechPL activities
  • Website operation — to ensure proper functioning, security, and performance of our website
  • Legal compliance — to fulfill our legal obligations

4. Legal Basis for Processing

We process your data based on:

  • Consent (Art. 6(1)(a) GDPR) — when you voluntarily submit a form or accept optional cookies
  • Legitimate interest (Art. 6(1)(f) GDPR) — for website security, analytics, and organizational purposes
  • Legal obligation (Art. 6(1)(c) GDPR) — when required by applicable law

5. Data Sharing

We do not sell your personal data. We may share data with:

  • KIGEiT — as our parent organization, for membership administration
  • Service providers — hosting (Vercel), database (Supabase), and form processing (Web3Forms) providers who process data on our behalf under appropriate safeguards
  • Legal authorities — when required by law

6. Data Retention

We retain personal data for as long as necessary to fulfill the purposes described above, unless a longer retention period is required by law. Membership-related data is retained for the duration of membership and up to 3 years thereafter.

7. Your Rights

Under GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Erase your data ("right to be forgotten")
  • Restrict processing
  • Data portability — receive your data in a structured format
  • Object to processing based on legitimate interest
  • Withdraw consent at any time

To exercise your rights, contact us at techpl.contact@kigeit.org.pl.

8. Cookies

Our website uses:

  • Essential cookies — required for the website to function (always active)
  • Analytics cookies — used to understand how visitors interact with our website (only with your consent)

You can manage your cookie preferences through the cookie consent banner displayed on your first visit.

9. International Transfers

Your data may be processed outside the European Economic Area (EEA) by our service providers. In such cases, we ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission.

10. Security

We implement appropriate technical and organizational measures to protect your personal data, including encryption in transit (TLS/SSL), access controls, and regular security reviews.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised effective date.

12. Contact

If you have questions about this Privacy Policy or wish to exercise your rights, please contact:

TechPL — Sekcja TECHPL, KIGEiT Email: techpl.contact@kigeit.org.pl Address: ul. Stępińska 22/30, 00-739 Warsaw, Poland

You also have the right to lodge a complaint with the Polish Data Protection Authority (UODO) at uodo.gov.pl.